Booking Equipment at the Brain Imaging Centre

Follow the instructions below to book the PET/MRI scanner through The Royal’s Brain Imaging Centre (BIC).

Important: A request to hold a time slot does not guarantee availability. Before you can offer a time slot to a participant, we need to make sure the scanner and a technologist are available.

Step 1: View scanner availability

1. Check the scanner availability through the BIC’s online calendar.

2. Find a date/time that the scanner is available.

Step 2: Request to hold a time slot on the scanner

Email with your requested date/time, scan length and study name.

Step 3: Ensure confirmation of time slot availability

If the time is confirmed:

1. You will receive an email indicating that the spot is being held for you.

2. You can now move on to step 4.


If the time is unavailable:

1. You will receive an email with suggested alternative date/times.

2. Select an alternate time and request to hold that time through the BIC.

3. Once you have received confirmation, you can now move on to step 4.

Step 4: Confirm appointment with participant

1. Offer the scan slot to your participant and confirm that they would like to book the proposed appointment date/time.

2. Complete the MRI pre-screening form with the participant.

Step 5: Finalize booking with the BIC

If your participant confirms their availability for the proposed time slot, contact the BIC to confirm the booking. Please submit the participant's completed MRI pre-screening form when you confirm the time slot.

Note: Please do not submit the MRI pre-screening form or provide Personal Health Information (e.g. name, date of birth) via email. You may provide this information in person at the BIC front desk; over the phone; or via fax (613-798-5855).

Cancellation Policy

Cancellation charges will apply for any confirmed booking cancelled with less than 3 business days' (72 hours) notice. The full fee for the booking will be charged unless the slot can be filled by the Principal Investigator or the BIC.